Replace your packaging spreadsheets with a single, easy-to-use system
Match & manage transactions with counterparts and pool operators
Add advanced features to complete your packaging registration
Prices in euro are leading, other currencies are indicative. Dutch VAT / btw (21%) is not included in the prices above.
In PackControl you can easily add all necessary data for accurate packaging registration:
Do you want to get started quickly with PackControl? You do not have to enter all data at once. Just start with the basics and expand or supplement later.
If you want to automate the process, you can skip the manual input and manual import. You can automate data import with the PackControl Plus or Enterprise module.
In PackControl Basic you have four predefined reports at your disposal. These will help you communicate balances with your counterparties and will make it easier to keep your figures correct and up-to-date.
Standard overviews include:
PackControl Plus and Enterprise offer you further possibilities to draw up your own bespoke reports and use additional analytical functions. Automated mailing options make it easy to share these with your counterparties.
Import any exported data file (.csv, xlsx) in PackControl. Bridge naming differences with field mapping and benefit from precise insert, update and upsert control. Handles many common business scenarios using a standard tool.
Save once, reuse indefinitely. You can also automate integration with your existing business systems by reusing Dataloader tasks in the API. See blog post on integrating with PackControl.
Use our prebuilt Starter Template import to get set up quickly.
Use our prebuilt Transaction Template (Not available in the Basic module) for robust integration with existing business systems (ERP/TMS/WMS/Custom) with built-in ability to handle multiple identifiers per counterparty, location and product. When transfers are rejected they can be easily reviewed and fixed in the import buffer before resubmitting.
Pre-built import definitions are available for all major pooling companies such as IFCO, CHEP, EPS, RFH (Royal FloraHolland), etc.
Additional industry-specific import definitions can be implemented upon request. Prices will vary with complexity. Cost could be lower than you think due to our standardized methodology.
Depending on your existing systems and needs, API integration can offer more flexibility and power. Our consultants will be happy to discuss your situation.
All Import definitions use the upsert methodology combined with value mapping
Upsert: A combination of inserting and updating. If a record in your import file matches an existing record, the existing record is updated with the values in your file. If no match is found, a new record is created (inserted).
Value mapping: See Value Mapping feature
Import and export
Manual data entry is an option as well.
Enter or import as many Counterparties and locations as needed. These can include both your own business locations and third party locations, both nationally and internationally. All data can also be exported completely.
The same goes for packaging items: enter or import as many (returnable) packaging items as needed. A predefined Master Packaging List of standard packaging items is available in our software. Items can be cloned and used to define your own unique packaging items. See details under Products Extra in the feature list for additional information about the possibilities of adding packaging items and services. All product data can be exported.
Depending on the PackControl package you use, other variables can be imported as well. The number of active employees (users) can be limited. For more information about the number of active users, user profiles and security access, please check Add active users and User profiles / access security in this features list.
The Master Packaging List currently includes over 200 items and new (pooling) items are added regularly. Standard items in this list can be cloned and adapted for use in your own administration or you can enter your own unique packaging items in your administration.
Pre-filled standard properties in the master list items make it easier to start up your own administration. GTIN numbers (formerly EAN codes) have been added to streamline data exchange with other software packages (incl. ERP, TMS, WMS).
Value mapping is an important feature within the Dataloader.
When you start integrating data from different sources, there will always be naming differences in the variables. This will happen e.g. when company names, product denominations or other values are abbreviated or written in a different way. These differences are automatically mapped out via value mapping.
New source values are matched using AI-like logic. With our user-friendly matching interface you can easily confirm the correct matches. Once confirmed, the value mapping is applied automatically in future imports.
PackControl offers a comprehensive search function to look up specific transfers, journal lines, etc.
In PackControl Basic and Plus you can select from a number of predefined user profiles, including Administrator, Standard User, Read Only. In PackControl Enterprise additional personalised user profiles can be defined.
API links can be created between PackControl and other administrative software. Please note that consultancy support needed to create the links is not included in the price. Contact us for additional information about prices and possibilities.
In PackControl Basic and Plus all (Transfer, Trip and Ticketing) stages are predefined.
In PackControl Enterprise all (Transfer, Trip and Ticketing) stages can be set up accordingly your own work process. See our Capabilities page for more information.
Upload documents (e.g. pdf, photos, etc.) and link them to transfers, accounts, rental contracts and cases.
Set Balance Rules for accounts, carriers and locations specifying the minimum and maximum quantities or values of packaging they may or must have in stock. These rules can trigger notifications or entry limitations and can be included in analytics.
Specify Responsibility Rules when the balance holdership is deviated as part of an agreement with your counterparty and/or carrier. E.g. You send your product on europallets to your counterparty. As part of the (sales)agreement you do not set up an outstanding europallet balance with your counterparty but with your carrier.
Specify Effective Date Rules to manage the number of delay days agreed for transfers to counterparties who are members of a packaging pool (e.g. CHEP pallets, CBL crates, Loscam pallets, etc.).
The effective date offset, or delay days, represent the number of days which elapse between the physical receipt of the items by your counterparty and the date they are credited to your pooling account. The Effective Date Rules provide a continuous insight in the quantity of items currently in this intermediate phase.
Set Pooling Rules to specify the circumstances under which a certain balance build-up applies. E.g. calculate the balance with the pooling operator, a central counterparty location or no balance at all.
Easily manage pooled RTI by setting Pooling Rules in PackControl. Use standard or personalized rules regarding transfer balance and deposit settlement of pooling packaging. Specify and customize rules exactly to the agreed specs.
Example 1: Delivery of CBL crates (or other pooled RTI with a fixed rental quantity) to a retailer with credits. Transfers can be booked automatically into your account with the pooling operator. In this case effective date rules can also be applied.
Example 2: Delivery of pooled RTI (e.g. EPS crates) to a food processing company. Balances are not posted with the counterparty or a pooling operator. In this case deposits will be cleared with the pooling operator.
Easily create and exchange balance overviews and (management)reports with your colleagues and counterparties. Automatically share them by using email templates.
In the Counterpart Portal your counterparties (customers, suppliers, carriers) can easily view transfers. You can easily issue login credentials to any counterparty.
Additional features in Counterpart Portal for PackControl Enterprise:
Customize your report layouts, merge and rearrange information, add your logo and corporate colours, etc.
A sandbox is a copy of the user administration which can be used as a testing or training environment (basically 'to play around in').
Use your own logo in PackControl for counterpart purposes and the Counterpart Portal.
In the Tickets module you can handle claims from counterparties as well as the claims you submit to others (e.g. pooling companies). Link each claim to the transfer it relates to, manage its progress and add documents or photos. Counterparties can submit their claims in the usual way (e.g. via e-mail or telephone), but also via the Counterpart Portal.
Lock account balances for selected accounts to prevent them from being changed up to and including the specified date.
Example: you and your counterparties have agreed the outstanding balances as per 31 March, so you lock these balances up to and including that date. Transfers completed before or on 31 March which have not yet been confirmed, are automatically marked Confirmed and balances can no longer be edited. Any adjustments to account balances after March 31 must be entered as new transfers.
Easily manage the reusable packaging you rent out to others, whether professionally or in case of surplus stock during low-season.
Automate pricing rules and agreements. Prices you have agreed with counterparties regarding the settlement of costs or deposits can be easily registered and automated in PackControl.
Once specified, the rule will be automatically applied to all relevant transactions to calculate rents and/or deposits. The journal lines can then be imported into your financial system for invoicing.
The Transport and Trip management module has been developed for transport companies and production companies with their own trucks / lorries.
Transport transfers deal with the loading/unloading at the 'From' location and with the loading/unloading at the 'To' location. Responsibility rules can be applied per leg of a transfer.
With Trip management you can verify if all the transfers in a (round) trip of a truck have been processed correctly. Any corrections or additions can be made immediately upon trip verification.
With Advanced Transfer Processing you can create your own process steps for multiple work processes in your administration. E.g. for intakes, issues, inventory counts, etc..
Import Advanced Shipping Notices (ASN) to create insights in expected quantities and actual (counted) quantities.
Use the following predefined forms for easy processing of your reusable packaging transfers:
Reconciliation Standard
Automatically import and process balance overviews from counterparties and pool operators.
Balance overviews in a variety of formats (e.g. .pdf, .xlsx, .csv) are automatically imported into your system and reconciliated with your own administration. Discrepancies are flagged for your immediate attention.
Example:
When renting items from a pooling company (e.g. IFCO, CHEP, EPS) physical transfers of items to counterparties usually have to be passed on to the pooling company. They then process the transfers and adjust your rental balance or credits to the amount of items you can still collect or transfer.
Checking whether the pooling company has correctly processed all your (counterparties') transfers can be time consuming. Via Automatic matching you can easily match pooling companies’ transactions with the transfers you entered in PackContol. Unprocessed or incorrectly processed transactions will automatically become visible.
Reconciliation Extra
Automatically import and process balance overviews (transactions) of counterparties and pool operators and reconcile those with your own registered transfers. Also, import financial transactions from your own bookkeeping systems and reconcile these with the deposit bookings in PackControl.
This module works like Reconciliation Standard, but adds extra counterparties and pool operators for the balance reconciliation and the financial reconciliation feature is extra.
If Reconciliation Extra is added, Reconciliation Standard is no longer applicable.
Set up user permissions for specific tasks or screens using Roles. Define entity, action, and transfer stage permissions effortlessly. By establishing clear authorizations, you can prevent unauthorized data alterations and ensure that colleagues have access to the precise information they need to review or input.
Register each item individually to keep track and control availability, losses and costs.
Connect your items to trackers (GPS, LoRaWAN, RFID, etc.), QR codes or (GRAI) barcodes to add extra functionality and improve traceability.
PackControl can connect with any tracker service provider.
PackControl lets you manage all reusable and single-use packaging items. It is also suitable for related products and services. These are a few examples:
Record and manage rental contracts with pooling service providers such as CHEP, IFCO, etcetera. The quantities per item which are entered with the rental contracts, form the basis for the calculations in the Packaging Statement: quantities rented vs quantities registered at Own locations, Account locations and Pooling locations.
If you are not sure which package to choose, we are happy to advise you or show you the workings of our software in a free demo without obligations. Contact us with all your questions.
Contact usAlthough we are confident we're offering you a comprehensive software package, in some cases customization can be preferred. Feel free to contact us to discuss the possibilities.
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